10 Things to Consider when Selecting a Tracking Software

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When selecting the best fit tracking software for your business, here are 10 of the most important things to keep in mind.  

Can it adapt?

Regulations and requirements for cannabis operators are changing frequently.  Can you depend on your software to keep up with the regulation changes?

Can it automatically report to METRC?

Why use an inventory management system and then have to re-input all of your data when reporting to METRC? Your software should gather all the METRC required data from your operations data automatically, rather than depending on you to make sure data is METRC compliant. This will save tons of time and effort solving manual data entry issues over the coming years. 

Will you be paying for more than you need?

Why pay full price for a service if you’re only planning on using half of the features? Ease fixed costs on your business by finding a service that has varying subscription prices so you pay for what you need, but can provide everything you need as your needs grow.

Is it available on the go?

We know that your business operates round the clock, pick a service that allows you to assign and view the progress of tasks on your mobile device, as well as access your all your data and receive notifications and alerts on your phone or tablet. For more elaborate use when you prefer a desktop, you can also access everything you need remotely fully knowing that state of the art security is used for all transmission of data.

Will it handle tax and accounting transactions?

Getting bogged down crunching the complex tax and accounting transactions of your business? Seek out an intelligent system that will apply specific taxes depending on your location and license type.  

Is it customizable?

Nothing is more frustrating than trying to fit the intricacies of your organizational system into the constraints of an inferior software.  Whether it is adding custom fields to your data, role based access control, or customizing your reports and workflows, your software should accommodate them.

Can it scale?

How easy will it be for you to update your system if you add another storage room? A system that is designed to scale with you as you grow is necessary to avoid trip ups when you’re ready to take the next step. When your number of employees and number of sensors grow, and you expand to multi-site operations, can your software keep up with the demands?  

Is it Intelligent?

Software should be intelligent enough to infer many of the derived data, and complete your tasks when possible through automation. Does your software automatically complete the tasks through seamless assistance offered via cloud, such as manifest generation, sales invoice and estimate generation, and various reports, often without you even having to ask for it?

Does it integrate IoT sensors and devices to automate routine tasks?

Does the vendor provide seamlessly integrated sensors and devices that can automate and monitor tasks? Even if you don’t need them today, will you be able to access them when your operations grow and you need constant monitoring of temperature, humidity, CO2 levels and soil moisture? How about being able to read weight from scales automatically? Or employee access control through scannable badges or inventory management with long range RFID scanners? Will the system alert you if it detects anomalies?

Does it offer you insight, monitoring, and audit trails?

If something does go wrong or if your inventory doesn’t tally with sales, does the software offer you insight to trace every change to your inventory and sales? Does it keep of track of every single change to the database, who made the change and when? Does it offer you a “time machine” to travel back and see exactly what happened when?